Tag: photography

Everyone has rituals they follow around the turning of the New Year. For some it’s making resolutions. For some it’s breaking them. Among other household chores and family obligations, those chores include doing some tech cleanup, archiving, and discarding some of the digital detritus that has accumulated over the last year.

 I’ll be paying closer attention to cleaning things up during this year’s ritual as I anticipate moving from the M1 iMac 24 I currently own to the M4 version sometime in the first quarter. My iMac is the center of my computing tasks. External storage that I use throughout the year hangs off of that, it’s the one device I use where I don’t Optimize Photo Storage, and I download some, not all, of my music there as well. I can easily fill up 750GB of 1TB of SSD disk space throughout the course of a year, sometimes more.

That external storage contains ongoing archives and backups, as well as ripped (legally) videos I maintain that I can access on other devices, such as the Apple TV at or iPad via the app Infuse. I’m still old fashioned enough in my work habits that if I’m working on a project I keep its files local, even though I may routinely back them up to the cloud so I have access to them if I’m on the road. 

Below are some things I do in the week following the turn of the new year.

Clean Up Photos

I take a lot of photos throughout the year, mostly just for fun. Typically I’ll take multiples of the same shot, especially of my grandkids. That means there are a lot of duplicates. I’ll get rid of most of those via manual examination. That happens on my iMac. I don’t quite trust Apple’s deduping process, but I may give that a go this year. 

This year Apple vastly improved its search capability in Photos and I find it works quite well. Unfortunately though it delivers the results to what I assume is a “smart album.” Regardless, the problem with that is that you can’t delete a photo or series of photos from that result unless you first enlarge each photo and delete each one directly. You can remove one or multiple photos from the album created, but I would think that possibly changes whatever algorithm Apple is using to group these photos. 

As you can see in the image below I take lots of pictures of flowers.

While there are direct duplicates, there are others when I vary the shot slightly enough that it’s not an exact duplicate so any dedupe tool won’t work. Being able to delete those I don’t want from that search result would be a terrific time saver. 

Clean Up Videos

With two young grandkids we take a lot of videos. Most of the family uses iPhones so much of what’s taken and shared gets stored in Photos. I’ll go through the videos accumulated there throughout the year and put them on external storage that stays attached to my iMac so as to somewhat reduce the size of my Photo library before it inevitably expands again during the next year. That also allows me to store them alongside the videos from non iPhone family members of nieces and nephews. You never know when you’ll need one of those childhood videos to embarrass a younger relative in front of their significant other in the future. 

Change Passwords

Passwords are necessities in our digital lives, though there’s hope that Passkeys will take a firmer hold going forward. That hasn’t happened with many of the websites I use routinely yet and I wish it would. I do change passwords at the beginning of every year as a routine, one I’d love to not have to do. Of course I change various passwords throughout the year as well, which leads to me deleting some that have accumulated throughout the year.

Since I still rely on far too many passwords, I continue to use One Password for password storage, but I am increasingly transitioning to Apple’s new Passwords app. Of course that means I’ve increased my task load of changing passwords this year to make sure what’s stored is properly reconciled between the two apps.

Archive Files 

Each year there are always projects I complete and don’t need to have immediate access for those files and assets. I’ll clean up my day-to-day working environment by archiving those files both in the cloud and on local external storage media. 

For local storage it’s a multi-year process. I’ll archive files to attached external storage so I can easily retrieve things if the need arises during the next year or so. Once a series of project files have aged two-years I’ll move them to local storage on a drive that is then archived and stored away separately. At some point I’ll have to think about getting rid of some of those older archives on older drives, but I haven’t felt the need (or discovered the patience) to reexamine and accomplish that chore. 

For digital archiving I primarily use Dropbox, but I won’t sync those archived files and folders to my desktop going forward. I can always go and fetch them if needed. I’m a little more rigorous with that digital archive in that I examine it for files I can delete every year, and typically delete a good portion of those remaining digital archives two years after a project is completed. 

Delete Apps I’m No Longer Using

My pace of downloading apps has slowed down quite a bit, primarily because I seem to think I have most of the tools I need already. That doesn’t mean I won’t try out a new apps each year. A few will stick, but most don’t. I’ll delete those during this digital housekeeping phase. I use Clean My Mac and it provides a good utility for telling me how long it’s been since I’ve used an app, along with the other tools it includes in its suite of utilities. 

In App Archiving

I use several apps to collect webpages and articles to read later. The two I primarily use are Goodlinks and Instapaper. I used to use Pocket quite a bit for this, but its owner, Mozilla, has essentially ruined that app for me.  I’ll go through and delete any articles or links that I’m not interested in keeping and archive those I do want to keep. Instapaper provides a handy archive function. I use tags in Goodlinks to organize what I want to hang on to and a folder structure in Instapaper for things I want to keep quicker access to. 

Cancel Subscriptions

Typically I’m pretty on top of things throughout the year regarding the subscriptions I use for apps and services. Even so, I still take an inventory at the beginning of each year. While that rarely leads to a cancellation at that point, it does put me on notice to see if I think a subscription will be worth continuing as the year goes on. I’ll set reminders 10 days before a subscription is due to be renewed and if it hasn’t provided value since the beginning of the year I’ll make sure to cancel or not renew at that point. 

Clean Up Contacts

I have to admit I’ve gotten lazy here. I blame Auto-Complete in email and messaging clients, even though they are not always 100% accurate. I’ll still do a quick once through, but I’m afraid my reliance on Auto-Complete in this area has not only made me lazy, but might make me recoil at what I see if I ever had to get serious about this again.

Clean Up Cables

I don’t routinely change cables for the sake of changing them and I am not one of those in a rush to replace the few devices requiring Lightning connectors with newer USB versions. It’ll happen when it happens. But I do check out what I’ve got plugged in and cabled to to make sure everything looks in good working order and to take an inventory on whether or not I need to keep an eye out for deals on any cables I think might need replacing throughout the year. Throughout the last two years I’ve eliminated a lot of cable clutter around my desk by using MagSafe chargers. 

Check UPS Status

I review the warranties for the Uninterruptible Power Supplies (UPS) that I use to gauge if any look like they might need to be replaced during the coming year. 

Printer Check

We use an Epson ET-2760 EcoTank printer and have for a couple of years now. Our printing needs continue to diminish, but they do come in spurts, and we haven’t ordered ink since we bought the thing. Once a month I’ll check the ink supply and print a few things to make sure everything stays in good working order, but I’ll do a through maintenance check using the printer’s on device tools at the beginning of each year regardless. 

Roomba Maintenance

This is a relatively new one. We use a Roomba and it’s now become a part of our Christmas ritual that I give my wife a parts replacement kit that contains filters and brushes as a gift. Not sexy I know, but we both have routine gifts we exchange in a similar fashion. 

You can find more of my writings on a variety of topics on Medium at this link, including in the publications Ellemeno and Rome. I can also be found on social media under my name as above.